You have Laid the Foundation – Now Let It Grow Without You.

We provide highly trained virtual assistants who understand medspa operations, CRM systems, beauty terminology, and client care, so your practice runs smoother, faster, and more profitably.

WATCH TO LEARN MORE ABOUT OUR MISSION, HOW WE TRANSFORM LIVES

If you’re a medspa owner juggling too many tasks and wearing every hat, this is your sign! You deserve support that understands your industry.

You're not alone — but you can't scale this way.

Our Services

Client Communication & Front Desk Support

Phone + inbox answering using your scripts

Lead Follow-Up & Rebooking Support

Calling, texting, and emailing leads

Social Media Engagement & Message

Engaging potential clients to capture leads

Vendor, Inventory & Operations Coordination

Supporting internal workflows

No-Show & Cancellation Recovery

Keeping your schedule full and efficient

Reporting, KPI Tracking & Workflow Automation

Weekly productivity recaps

I hear you. You’ve created something remarkable.

Revenue is coming in. You've built a team. You're gaining momentum...

But if you were gone tomorrow, your business would fall apart in a month.

Our Result Speaks for Themselves

Micromanaging projects and staff
Dealing with narrow margins
Not sure if your offer is fully optimized
Missing the processes that would let you step away
Away for any length of time

Most Importantly:
You're not being held accountable to what actually matters, the metrics that move the needle.

Your VA’s Built-In Skills

Pre-trained in spa, salon & medspa workflows
Appointment Management Mastery
Professional call etiquette & client handling.
CRM/EMR System Proficiency
Lead Follow-Up & Nurturing
HIPAA-aware approach for sensitive information
Social Media DM Management
Strong English communication skills
U.S. time zone support options

Packages

GlowLite

20 hours/week
Your Medspa’s Daily Support

$960 ~~$1100~~

Dedicated Part-time VA

Inbox + phone answering (using your custom script)

Appointment booking + reschedules

Email management & calendar coordination

Data entry & light admin support

Patient reminders (calls/texts for upcoming appointments)

GlowPro

30 hours/week
Your Medspa’s Growth Partner

$1800 ~~$2200~~

Everything in GlowLite, plus:

Lead follow-up (calls/texts/emails)

Rebooking & membership renewal support

No-show & cancellation recovery outreach

Vendor & supply coordination

Social media engagement support (DM replies, monitoring)

Real-time activity tracking through HubStaff

End-of-week productivity recap

GlowElite

Full Time (40 hours/week)

Your Fractional Office Manager + VA Team

$2080 ~~$2500~~

Dedicated VA (full-time, 40 hrs/week) + backup coverage

All GlowLite & GlowPro services

Sales tracking + KPI dashboards

Team coordination (providers, front desk, and patients)

Advanced workflow automation (reminders, templates, integrations)

Proactive patient retention campaigns

Priority response handling

Quarterly growth strategy call with GlowDeskVA leadership

24/7 Support Team access
Real-time activity tracking through HubStaff

Frequently Asked Questions

How fast can a VA start?

Our Virtual Assistants can begin onboarding within 7 days, ensuring a seamless and efficient start to supporting your practice.

Do you train them in our specific systems?

Absolutely. We tailor the onboarding to your exact CRM, EMR, and internal workflows so your VA integrates seamlessly into your operations.

Are they HIPAA aware?

Yes. All GlowDesk Virtual Assistants are trained in confidentiality, data privacy, and sensitive client data handling to support your compliance needs.

What hours do they work?

We offer U.S. time-zone aligned schedules to match your medspa’s operating hours and client flow.

Do you have Contract?

Yes—flexible 3-month, 6-month, and 12-month partnership options are available.